For the purposes of Data Protection legislation, the Academy Trust is the Data Controller. This means it is in charge of personal data about you.
The postal address of the Trust is:
Bottisham Village College
The role of the Data Protection Officer for the Trust is being undertaken by The ICT Service. Our Data Officer at The ICT Service is Paul Stratford who can be contacted on 01480 373229 or email@example.com.
In this policy ‘we’ and ‘us’ means the Academy Trust.
We process personal data relating to those applying to work within our Trust. Personal data that we may collect, use, store and share (when appropriate) about you includes, but is not restricted to:
We may also collect, store and use information about you that falls into “special categories” of more sensitive personal data. This includes information about (where applicable):
The purpose of processing this data is to aid the recruitment process by:
Collecting and using your information in this way is lawful because:
Less commonly, we may also use personal information about you where:
When we collect personal information on our forms, we will make it clear whether there is a legal requirement for you to provide it, and whether there is a legal requirement on the school / academy trust to collect it. If there is no legal requirement then we will explain why we need it and what the consequences are if it is not provided.
Where you have provided us with consent to use your data, you may withdraw this consent at any time. We will make it clear when requesting your consent, and explain how you go about withdrawing consent if you wish to do so.
Some of the reasons above for collecting and using personal information about you overlap, and there may be several grounds which justify the school’s use of your data.
Personal data we collect as part of the job applications is stored in line with our data protection policy and Document Retention Policy. When it is no longer required, we will delete in accordance with these policies. These policies are available on the Anglian Learning website here.
We will not share information about you with third parties without your consent unless the law allows us to.
Where it is legally required, or necessary, we may share personal information about you with:
Our disclosures to third parties are lawful because one of the following reasons applies:
Where we transfer data to a country or territory outside the European Economic Area, we will do so in accordance with data protections law.
You have the right to:
If you want to use your rights, for example, by requesting a copy of the information which we hold about you, please contact the Director of HR, firstname.lastname@example.org.
More information about your rights is available in our Data Protection policy on the Anglian Learning website here.
A list of all third parties that we share or that process data on our behalf is also available on the Anglian Learning website.
If at any time you are not happy with how we are processing your personal information then you may raise the issue with the Data Protection Officer and if you are not happy with the outcome you may raise a complaint with the Information Commissioner’s Office:
Information Commissioner’s Office
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.